WildCard Productions

Covid Protocols

WILDCARD COVID PROTOCOLS

1st April 2021

Richard has produced a variety of shoots during the pandemic. From 25 crew in a studio to over 100 on location in London and abroad. Delivering 10 films in the past year.


Protocols Informed from the following accredited film bodies - click logo for up to date details:


COVID-19 Symptoms:

It is imperative that you do not come to the shoot if you have any of the symptoms of COVID-19 outlined in the induction and below, or if you live with someone who does. Symptoms include:

  • Persistent cough
  • Shortness of breath
  • Fever
  • Abdominal pain
  • Loss of sense of smell/taste
  • Chest pain
  • Hoarse voice
  • Headache
  • Diarrhoea
  • Sore throat
  • Delirium
  • Muscle pain
  • Fatigue

Testing Protocol:

  • All attendees, including any technicians, employees of the location, catering staff will need to undertake a PCR test 72 hours prior to the first arrival on set and report a COVID-19 negative PCR test result before arriving. All tests results will need to be confirmed in writing. Wildcard Productions will organise, manage and report on the PCR testing of all their crew.
  • Following the initial PCR test, shoot attendees are to maintain responsible social distancing and refrain from socialising until after the shoot is finished.
  • Following the initial PCR test, all pre-production activities that can happen virtually and remotely should until the results of the PCR tests are known, to avoid mixing prior to having a negative test result.
  • For clarity, if there is a positive test from the 72 hours prior test for the original crew, any replacements will need to have had a PCR test result prior to arriving on set. It will not be possible to bring anyone on set without this measure, even if there is a short notice issue.
  • Production will set-up a close contacts reporting system. Close contacts have been redefined by the UK government in January 2021, it is the responsibility of each production entity to create a policy that adheres to the government definitions. An outline is below, however the Wildcard Productions has the responsibility to keep across UK government updates The policy is to include self-isolation requirements for crew members.
  • All shoot attendees are to be individually responsible for close contact guidelines awareness and reporting. A contact is a person who has been close to someone who has tested positive for COVID-19 with a polymerase chain reaction (PCR) test. You can be a contact anytime from 2 days before the person who tested positive developed their symptoms, and up to 10 days after, as this is when they can pass the infection on to others.

    A contact can be:
  • been within 2 metres of someone for more than 15 minutes (either as a one-off contact, or added up together over one day)
  • travelled in the same vehicle or a plane
  • anyone who lives in the same household as someone with COVID-19 symptoms or who has tested positive for COVID-19
  • anyone who has had any of the following types of contact with someone who has tested positive for COVID-19 with a PCR test:
  • face-to-face contact including being coughed on or having a face-to-face conversation within one metre
  • been within one metre for one minute or longer without face-to-face contact
  • sexual contacts

Maintaining Social Distancing

    • It is required that people maintain a social distance of at least 2 metres while working.
    • A close contact is defined as having been within 2 metres of someone for more than 15 minutes (either as a one-off contact, or added up together over one day). All crew members are to keep this in mind on the shoot and minimise the number of people who become close contacts.
    • It is the responsibility of each person to review the space before entering from the door to ensure they don’t take it over capacity
    • All walkways and corridors are only to be used for transiting, they are not spaces to have briefings, conversations, take phone calls

    Travel

    FLIGHTS IN AND OUT OF UK
    Anyone flying in from outside the UK or the Common Travel Areas (Ireland, Isle of Man, The Channel Islands) must provide a negative PCR test, which must have been taken in the 72 hours before travelling, to be allowed to travel to the UK. They must also fill out a Locator Form within 48 hours of travelling. They must bring the confirmation with them as this will be requested upon arrival. This is not necessary for domestic flights.

    From Monday 15th February, all international arrivals, whether under home quarantine or hotel quarantine, will be required by law to take further swab tests on day two and day eight of that quarantine. If either of these post-arrival tests comes back positive, they’ll have to quarantine for a further 10 days from the date of the test.

    If arriving into England, the Test to Release scheme offers the possibility to cut the quarantine period in half if after 5 days of quarantining another test produces a negative result.

    • Flights have resumed, with some reduction in frequency-dependent on air routes.
    • Check with the relevant airline(s) for the latest. To be reviewed regularly.

    TRAVEL TO UK QUARANTINE
    The UK government has implemented a travel ban for “red list” countries. Any residents of these countries, or those who have been to any of them in the past 10 days will be refused entry to the UK. UK residents and Irish nationals arriving from these countries will have to quarantine in selected hotels.

    HOTEL QUARANTINE UK
    Quarantine arrangements must be made before you travel. At the hotel, you must stay in your room and be tested on day two and eight - if you test positive, you will have to quarantine for longer.
    The 10 day hotel quarantine will cost £1,750 per person (this includes the hotel, transport and testing).
    In England & Wales, UK residents who have been in or through a “red list” country, in the 10 days prior to their arrival in England, must quarantine in a designated hotel for 10 days. Those arriving from countries not on the “red list” will have to quarantine at home for 10 days.

    RAIL TRAVEL INSIDE UK
    Trains are continually resuming services, particularly major routes.
    Regional train services continue to operate on reduced timetables. See National Rail updates for the latest.
    • Avoid peak time and wear a face mask.
    • Travel by train only if necessary. Travel by car or private vehicle recommended.

    Shooting Outside of the UK

    It is still possible to shoot in many of the countries when we need to travel to for economic and location or  script specific reasons. Each country has its own rules for entry and working protocols for which will be advised when the location is selected and agreed. All travelling crew must have a negative "fit to fly" PCR test less than 72 hours before departure and on return from UK. Quarantine will be adhere to the latest rules for entering the UK as above. Only UK residents will be re-admitted.

    UK Overview

    You are able to travel within each country and between countries for the purpose of work, if origin of travel is within the UK. Self-drive advised or single unit vehicles / large enough vehicles to ensure social distancing. Borders ARE OPEN between UK countries (i.e.between Scotland/England) for work purposes. Please have documentation to support this.

    We advise all crew have a PCRR test 72 hours before they start work. While this is not compulsory, it is advised. On day 4 of shooting /working on set, we would also advise another test that would be conducted on location or in the studio. Back up HOD's would also be sourced where possible however they would have to take a PCR test before they can be present on set.

    Studio shoots are also possible. Each studio will have their own COVID-19 policies and have a Covid officer inspect the premises before work commences. Follow UK Government guidelines on physical distancing and use of PPE in the workplace as a minimum standard. Adhere to physical distancing (2m apart) wherever possible. Placing markers to indicate the 2m distance will help crew to remember this.

    Where 2m is not viable, 1m with risk mitigation is acceptable. Mitigating actions include: 
    - Use of masks and/or PPE.
    - Further increasing the frequency of hand washing and surface cleaning.
    - Keeping the activity time involved as short as possible.
    - Using screens or barriers to separate people from each other.
    - Using back-to-back or side-to-side working (rather than face-to-face) whenever possible.
    - Reducing the number of people each person has contact with by using ‘fixed teams or partnering’ (so each person works with only a few others).

    Location shoots in the UK are possible (interior and exterior). It is important to allow teams to work in sub groups - for example - art department to dress, then lighting team to go in after and pre-light - cleaning in between and overnight and shooting in locations large enough to allow for social distancing to be adhered to. Fogging to be utilised pre and post shoot where necessary. Providing PPE for people who need to be in close contact (HMU for example).

    Public spaces open. Council lead times vary per shoot and per region.
    Suppliers open.
    Great regional crew available if required. This would be preferred and is judged on a job by job basis.

    For shoots of 5 days or more, hotels will be considered to form a crew/cast bubble. Hotel rooms will be also be offered to crew/cast travelling excessive distances to limit both their working hours and to limit their contact with people outside the cast and crew during the duration of the shoot. All crew staying in hotels will have dinner provided and are forbidden to have deliveries to minimise risk. Agency/client travel to location can be organised by a private car service upon request however driving own vehicle preferred. Only people essentially to running the shoot should attend. There is no capacity for people to work from the studio for the day to have unrelated meetings with shoot attendees in between activities

      A partial lockdown is still in place with rules easing in the coming months. View the government roadmap to easing restrictions HERE

      Healthcare Declarations

      A written declaration will be obtained from all employees and contributors stating that they:
      Are not suffering from any coronavirus symptoms and have not had any symptoms within the previous 7 days
      Have not (as far as they are aware) been in close contact with anyone with coronavirus symptoms within the previous 14 days
      Are not ‘shielded’ or have any underlying health condition which might make them particularly vulnerable to coronavirus
      Undertake to declare immediately any onset of symptoms or contact with anyone who has symptoms of coronavirus.

      Anyone developing symptoms while at work will be sent home (by private transport) and told to seek medical advice from the NHS.

      Pre-Production Protocols

      • Travel distance restriction now relaxed.
      • Social distancing where possible and health protocols in place.
      • Location shoots possible, interior and exterior.

      All pre-production processes to be managed remotely where possible.
      H&S Advisor to attend tech recce and produce Covid-19 specific risk assessment.
      Avoid paper distribution – COVID-19 can last 24 hours on paper. Have plastic covers or tablets that can be cleaned. Production paperwork – WILDCARD as proud Adgreen partner has always championed paperless workflows. All documents to be downloaded to personal devices.

      Early confirmation of projects encouraged to allow additional prep time to adhere to Covid-19 protocols. Casting online – real time uploads and remote directing capabilities.
      Vehicles - All crew advised to self- drive; adequate parking provided by production. Unit vehicles including unit vans to be sanitised before and after production interactions. Drivers will adhere to and be supervised according to safety protocols.
      Bespoke location link curated from our database – over 7000 UK wide locations.
      Wardrobe fittings can be done remotely via video conferencing or in- person if required ensuring wardrobe is supervised from a safe distance, wear PPE equipment (as outlined in APA guidelines) and wardrobe sanitation prior and after fitting is adhered to.
      Unit medic advised on set at all times (potentially could be Covid-19 Supervisor with first aid training depending on crew size).
      Space markers and colour coded prep and work areas where possible.
      Remote-monitoring technology to reduce number of people present on set.
      Radios sanitised, bagged and individually labelled for safe distribution.
      Location scouting, VFX mapping and virtual site visits possible for remote recces.
      All cast and crew to sign and return the Health Declaration form as listed in Appendix 1 of the APA Covid-19 Shooting Guidelines before being confirmed.
      Hotels – We are working closely with our hotel and travel suppliers to ensure that all accommodation options presented to our clients observe highest hygiene measures. Shoot and stay options private locations can also be presented depending on location.

      On Set Protocols

      Face masks or visors to be worn at all times apart from when eating or drinking or working alone outside. Cast can remove face masks however social distancing should be observed and where necessary cast should be chosen from bubbles.
      Interior work spaces to be ventilated as often as it possible if not continuously.
      Do not remove your face mask if there is no ventilation or pre-sanitised room (sound booth for example)
      Eating and drinking is advised to be outside when possible and/or at a safe distance.
      Production to have Covid co-ordinator with larger crew and cast.
      Rapid onsite testing, if required. Testing data will be stored in accordance with ICO guidance and GDPR.
      Daily briefings to ensure compliance with RA. Covid-19 Supervisor on all shoots, where required.
      Unit medic advised on set at all times (potentially could be Covid-19 Supervisor with first aid training depending on crew size).
      Staggered call and meal break times.
      Temperature checks on arrival. Symptom-checking data recorded in compliance with GDPR.
      Wash hands upon arrival and at regular intervals throughout the day. Hand sanitisers will be provided.
      Space markers and colour coded prep and work areas where possible.
      Studios/interior locations will have a maximum number of people on set as advisded by Covid officer
      When necessary colour coded sub work teams.
      Interaction between department kept to minimum. 
      Floor markings and one-way systems to be implemented where possible.
      Remote-monitoring technology to reduce number of people present on set. 
      Remote video / audio playback for clients and agencies is advised.
      PPE equipment to be provided to all crew. Crew can bring their own, production will be able to supply also.
      Regular waste collections and covered bins provided for safe disposal of tissues and PPE.
      Radios sanitised, bagged and individually labelled for safe distribution.
      NHS Track and Trace system to be used for all attending the shoot. If notified individual must quarantine for 14 days and notify production immediately.

      Rules By Department

      Hair and Make-up & Wardrobe
      Where social distancing is not possible Wardrobe and/or HMU crew should limit face-to-face positioning where possible, remain within fixed teams, and PPE equipment to be worn including clear visor/goggles and Type II Face Mask.
      HMU teams to follow appropriate barbicide and other disinfecting processes.
      Talent where possible to do own hair and make- up / wear own clothes.
      Individual make-up brushes and wardrobe bags per artist, cleaned at the end of each day.
      Social distanced workstations and changing areas to be set up.
      Disposable gowns and equipment to be used where possible.
      HMU and wardrobe departments to social distance.

      Art Department
      Props disinfected and quarantine period to be adhered to.
      Limit handling of key props to prop master and relevant talent.
      If location needs to be dressed, art department to have sole access to dress so social distancing measures can be implemented and fully sanitised before next department enters.
      Allow time for additional cleaning and disinfection of props, furniture and other set dressing when they have been handled, leaned against, etc. by other cast or crew members.
      Approve props during prep if possible and from a distance; by photograph, online or at dedicated table.

      Technical Equipment
      All suppliers follow strict hygiene protocol measures and all kit sanitised prior to leaving suppliers yard. Process to be put in place for safe handling of items such as camera cards. Remote monitoring and remote focus to be used where possible.
      Allow sufficient additional time to install and strike equipment safely whilst operating under Covid-19 safer working guidance. This should include sanitising and wiping down kit after each shoot day.
      'Drop Kits’ can be supplied if required - ‘sterile’ basic camera/lighting/audio kits delivered to location and utilised by the talent/subject themselves. 
      Sound recording, any microphones are sanitised, stored in sealed bags and only used by one person per microphone. Celebrity VO recording will be in separate sanitised  room with only AD attending.  
      Kit can be operated remotely over the internet. Available if requested for shoot to take place where lockdown still in place.

      Location / Studio
      Studios and locations to be ‘deep cleaned’ before and after each shoot and frequently cleaned.
      All working, waiting and other communal production areas (e.g. offices, dressing rooms, eating areas, toilets/washrooms, queueing areas) to be deep cleaned daily and ventilated where possible.
      Unit base to be walking distance to location where possible to avoid unnecessary travel.
      Depending on location and talent numbers additional artist trailers may be required to adhere to 2m physical distancing and no sharing of trailers between talent. Toilets cleaned throughout the day.
      Trailers and facility vehicles to be sanitised before use and if / when occupants change. Toilets to be cleaned regularly throughout the day.

      Catering & Craft
      Individually pre-packaged food.
      Everyone must wash their hands before entering any catering/dining area.
      Marquees to be used when possible for food consumption. Physical distancing (2m) to be maintained during meal breaks for queuing and eating.
      Lunch breaks to be staggered depending on cast and crew numbers.
      Disposable, recyclable plates and cutlery provided.
      No unwrapped food or snacks to be left out.
      Catering crew to wear appropriate PPE.
      Water stations to be provided.
      If necessary per diems to be offered to crew bringing their own meals to work.

      Remote Streaming and Local on the Ground Support

      Q-Take playback kit with Stream Module or Teradek system can be provided, enabling various departments to view a live picture via iPad or phone using the Q-Take Monitor app.

      Using the Stream Module app the operator can live stream up to 4 cameras with sound, all in sync with one another to max of 16 iOS devices on set or unlimited number of devices via the internet. Especially useful where people are unable to physically attend the shoot and it is very simple to install and use. User end allows basic adjustment - zooming in on an image or adding system frame lines for example. Live stream is uploaded in real-time.

      This system can work in conjunction with monitoring cameras and video conferencing software to allow for remote talkback. Alternatively, on lower budget productions, Zoom or WhatsApp (up to 7 viewers) can be used as a budget alternative.

      If shooting in remote locations where there is no wifi or cellular connection, Satellite outside broadcast trucks can be booked upon request. There is also satellite broadband however this has a high latency – the biggest issue with satellite broadband is the time lag but is much more budget friendly thank a broadcast truck!

      Reduces number of items of equipment that need to be brought on to set and shared between departments if people can use their own device.