WildCard Productions

Covid Protocols

17th November 2021

Richard has produced a variety of shoots during the pandemic. From 25 crew in a studio to over 100 on location in London and abroad. Delivering 10 films in the past year. Protocols Informed from the following accredited film bodies - click logo for up to date details:


COVID-19 Symptoms:
It is imperative that you do not come to the shoot if you have any of the symptoms of COVID-19 outlined in the induction and below, or if you live with someone who does. Symptoms include:

  • Persistent cough
  • Shortness of breath
  • Fever
  • Abdominal pain
  • Loss of sense of smell/taste
  • Chest pain
  • Hoarse voice
  • Headache
  • Diarrhoea
  • Sore throat
  • Delirium
  • Muscle pain
  • Fatigue
Travel in and out of the UK
  • International travel is no longer illegal but strict border control measures remain in place
  • All international arrivals will be required by law to take a COVID-19 test on day 2 after arrival
  • Anyone flying in from outside the UK or the Common Travel Areas (Ireland, Isle of Man, The Channel Islands) must provide a negative PCR test, which must have been taken in the 72 hours before travelling, to be allowed to travel to the UK. They must also fill out a Locator Form within 48 hours of travelling. They must bring the confirmation with them as this will be requested upon arrival. This is not necessary for domestic flights
  • Flights have resumed, with some reduction in frequency-dependent on air routes
  • Check with the relevant airline(s) for the latest. • The British Government announced that they had reached agreement with the US for travellers from the UK to enter the US. This is likely to begin from November although an official date has not yet been provided. When this is implemented travellers will have to
  • Provide proof of vaccination before flying
  • Obtain a negative Covid-19 test result within 3 days of travelling
  • Provide contact information. 
  • From 4th October, the UK government will update the current ‘traffic light system’ to an approved list and a single ‘red list’ of countries and territories
  • Fully vaccinated* passengers travelling from countries on the approved list now only have to take a COVID test on or before day 2 of arrival in England
  • That can now be a lateral flow test (previously only a PCR test was permitted)
  • Unvaccinated passengers arriving into the UK from red list countries must quarantine at home for 10 days. They must take a pre-departure test and take a test on days 2 and 8. If either of these post-arrival tests comes back positive, they’ll have to quarantine for a further 10 days from the date of the test
  • The Test to Release Scheme is available in England and offers the possibility to cut the quarantine period to 5 days with negative test results.
*Fully vaccinated means that you have had your final dose of an approved vaccine at least 14 whole days before the date you arrive

Testing
  • All attendees, including any technicians, employees of the location, catering staff and cast will need to undertake a test 72 or 48 hours prior to the first arrival on set depending on RA recommendation and report a COVID-19 negative test result before arriving. All tests results will need to be confirmed in writing. Wildcard Productions will organise, manage and report on the testing of all their crew.
  • Following the initial test, shoot attendees are to maintain responsible social distancing and refrain from un-necessary socialising until after the shoot is finished
  • Any crew with a NHS COVID recovery pass will be exempt from having a test
  • Following the initial test, all pre-production activities that can happen virtually and remotely should until the results of the tests are known, to avoid mixing prior to having a negative test result.
  • For clarity, if there is a positive test from the 72/48 hours prior test for the original crew, any replacements will need to have had a test result prior to arriving on set. It will not be possible to bring anyone on set without this measure, even if there is a short notice or test availability issue
  • Production will set-up a close contacts reporting system. Close contacts have been redefined by the UK government in January 2021, it is the responsibility of each production entity to create a policy that adheres to the government definitions. An outline is below, however the Wildcard Productions has the responsibility to keep across UK government updates The policy is to include self-isolation requirements for crew members.
  • All shoot attendees are to be individually responsible for close contact guidelines awareness and reporting. A contact is a person who has been close to someone who has tested positive for COVID-19 with a polymerase chain reaction (PCR) test. You can be a contact anytime from 2 days before the person who tested positive developed their symptoms, and up to 10 days after, as this is when they can pass the infection on to others.

    A contact can be:
  • been within 2 metres of someone for more than 15 minutes (either as a one-off contact, or added up together over one day)
  • travelled in the same vehicle or a plane
  • anyone who lives in the same household as someone with COVID-19 symptoms or who has tested positive for COVID-19
  • anyone who has had any of the following types of contact with someone who has tested positive for COVID-19 with a PCR or Antigen test:
  • face-to-face contact including being coughed on or having a face-to-face conversation within one metre
  • been within one metre for one minute or longer without face-to-face contact
  • sexual contacts

UK Overview

  • Able to travel within each country and between countries (England, Scotland, Wales and Northern Ireland). Self-drive advised or single unit vehicles / large enough vehicles to ensure social distancing.
  • Studio shoots possible. Each studio will have their own COVID-19 policies. Follow UK Government guidelines on physical distancing and use of PPE in the workplace as a minimum standard. Adhere to physical distancing (2m apart) wherever possible.
  • Where 2m is not viable, 1m with risk mitigation is acceptable. Mitigating actions include: - Use of masks and/or PPE.
    - Further increasing the frequency of hand washing and surface cleaning.
    - Keeping the activity time involved as short as possible. 
    - Using screens or barriers to separate people from each other.
    - Using back-to-back/side-to-side working (rather than face-to-face) when possible.
    - Reducing the number of people each person has contact with by using ‘fixed teams or partnering’ (so each person works with only a few others).
  • Location shoots possible (interior and exterior). Important to allow teams to work in sub groups - for example - art department to dress, then lighting team to go in after and pre-light - cleaning in between and overnight and shooting in locations large enough to allow for social distancing to be adhered to. Fogging to be utilised pre and post shoot where necessary. Providing PPE for people who need to be in close contact (HMU for example).
  • Agency/client travel to location can be organised by a private car service upon request.
  • The government introduced a roadmap to ease restrictions and is now on step 4 where all lockdown measures have been lifted. Learn more about the roadmap for easing restrictions here.
  • Social distancing where possible and health protocols in place. • Location shoots possible, interior and exterior

Pre-Production

  • All pre-production processes to be managed remotely where possible
  • Early confirmation of projects encouraged to adhere to Covid-19 protocols
  • Location scouting, VFX mapping and virtual site visits possible for remote recces
  • H&S Advisor to attend tech recce and produce Covid-19 specific risk assessment
  • Casting online – real time uploads and remote directing capabilities
  • •All cast and crew to sign and return the Health Declaration form as listed in Appendix 1 of the APA Covid-19 Shooting Guidelines before being confirmed
  • Production paperwork – Wildcard as proud AdGreen partner has always championed paperless workflow with documents downloaded to personal devices
  • Vehicles - All crew advised to self- drive; adequate parking provided by production. Unit vehicles including unit vans will be sanitised before and after production interactions. Drivers will adhere to and be supervised according to safety protocols
  • Wardrobe fittings can be done remotely via video conferencing, WhatsApp group or in- person if required ensuring wardrobe is supervised from a safe distance, wear PPE equipment (as outlined in APA guidelines) and wardrobe sanitation prior and after fitting is adhered to

On Set

  • Rapid onsite testing available, if required. Testing data will be stored in accordance with ICO guidance and GDPR
  • Daily briefings to ensure compliance with RA. Covid-19 Supervisor on all shoots, where required
  • Unit medic advised on set at all times (potentially could be Covid-19 Supervisor with first aid training depending on crew size)
  • Staggered call and meal break times
  • Temperature checks on arrival. Symptom-checking data recorded in compliance with GDPR
  • Wash hands upon arrival and at regular intervals throughout the day. Alcohol-based sanitisers will be provided
  • Interaction between department kept to minimum
  • Floor markings and one-way systems to be implemented where possible 
  • Remote-monitoring technology to reduce number of people present and increasing video monitors to avoid clusters of people on set 
  • Remote video playback 
  • PPE equipment to be provided to all crew. Crew can bring their own, production will be able to supply also 
  • Regular waste collections and covered bins provided for safe disposal of tissues and PPE 
  • Radios sanitised, bagged and individually labelled for safe distribution 

Hair and Make-up & Wardrobe

  • Where social distancing is not possible Wardrobe and/or HMU crew should limit face-to-face positioning where possible, remain within fixed teams, and PPE equipment to be worn including clear visor/goggles and Type II Face Mask
  • HMU teams to follow appropriate barbicide and other disinfecting processes 
  • Talent where possible to do own hair and make-up / wear own clothes
  • Individual make-up brushes and wardrobe bags per artist, cleaned at the end of each day
  • Social distanced workstations and changing area set up
  • Disposable gowns and equipment used where possible
  • HMU and wardrobe departments to social distance 

Art Department

  • Props disinfected and quarantine period adhered to
  • Limit handling of key props to prop master and talent
  • If location needs to be dressed art department to have sole access to dress so social distancing measures can be implemented and fully sanitised before next department enters
  • Allow time for additional cleaning and disinfection of props, furniture and other set dressing when they have been handled, leaned against, etc. by other cast or crew members 
  • Approve props during prep if possible and view from a distance; by photograph, online or at dedicated table
Technical Equipment
  • All suppliers to follow strict hygiene protocol measures and all kit to be sanitised prior to leaving suppliers yard
  • Process to be put in place for safe handling of items such as camera cards
  • Remote monitoring and remote focus to be used where possible 
  • Allow sufficient additional time to install and strike equipment safely whilst operating under Covid-19 safer working guidance. This should include sanitising and wiping down kit after each shoot day
  • ‘Drop Kits’ can be supplied if required - ‘sterile’ basic camera/lighting/audio kits delivered to location and utilised by the talent/subject themselves. Kit can be operated remotely over the internet. Available if requested or shoot to take place where lockdown still in place
Location / Studio
  • Studios and locations to be ‘deep cleaned’ before and after each shoot and frequently cleaned in the day
  • All working, waiting and other communal production areas (e.g. offices, dressing rooms, eating areas, toilets/washrooms, queueing areas) to be cleaned daily
  • Unit base to be walking distance to location where possible to avoid unnecessary travel
  • Depending on location and talent numbers additional artist trailers may be required to adhere to 2m physical distancing and no sharing of trailers between talent. Toilets to be cleaned regularly throughout the day
  • Trailers and facility vehicles to be sanitised before use and if / when occupants change. Toilets to be cleaned regularly throughout the day

Catering / Craft

  • Individually pre-packaged food
  • Everyone must wash their hands before entering any catering/dining area
  • Physical distancing (2m) to be maintained during meal breaks for queuing and eating
  • Lunch breaks to be staggered depending on cast and crew numbers
  • Disposable, recyclable plates and cutlery provided
  • No unwrapped food or snacks to be left out
  • Catering crew to wear appropriate PPE 
  • Water stations to be provided 
  • If necessary per diems to be offered to crew bringing their own meals to work

Remote Streaming and Local / On the Ground Support

  • Q-Take playback kit with Stream Module can be provided, enabling various depts. to view a live picture via iPad or phone using the Q-Take Monitor app.
  • If possible, please bring your own devices (iPads etc) if viewing on